Volunteer Participation Form
** This is a required form if you/your child will be performing with
Caston's Ballet Academie**
Please sign up by entering your name in the space next to the job(s) below with which you are able to help.  
We ask that you sign up for at least one job for each performance in which you/your child are dancing. Every
effort will be made to honor your job request, however, preference for each task will be given to the person
whose sign-up form is received first.  
Contact Information
Last name:
 First name:
Street address:
 City:
Zip code:
State:
Home phone:
Work phone:
Cell phone:
 Email address:
Before the Performance
1.  Costume Sewing.  Help to sew costumes as needed for alterations.  Note that this effort will
mainly take place during the day.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
2.  Costume Fittings.   Help assist at the Nutcracker Workshop Rehearsals in August and/or
November.    Help  fit, label and pin costumes at selected Rehearsals. (if you would like to try but
need to learn,  don’t worry we can show you how to do this – it is actually pretty easy to learn!)
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
3.  Ticket Sales.  Sell tickets in advance of show.  Answer questions received on telephone
regarding show.  Arrange for "Will Call" to aid ticket sales on the day of the show.  Attend
dress-rehearsal to sell last minute pre-show tickets. Sell tickets at the door on the day of the show.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
4.  Program Book Advertising & Congratulatory Notes.  Sell ad space to local and dance
related merchants. Provide "congratulations" note template for people to fill out for inclusion in
program.  Collect money for notes.  Provide note information to program book volunteers.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
5.  Performance Advertising.  Place show information in St. Louis arts calendars (Artszipper, RFT,
KWMU, KDHX, RAC, Post-Dispatch, Kirkwood-Webster Times, Suburban Journal, St. Louis magazine
and any others you find!).  Send e-mail to ballet students' schools regarding upcoming
performance dates.  Try to get story written by local St. Louis news organizations.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
6.  Print Posters and Flyers.  Take poster/flyer artwork to print shop.  Pick up posters and flyers
when they are ready and bring them to the studio for distribution.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
7.  Hang Posters and Flyers.  Put posters and flyers up around town -- especially in Webster.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
8.  Program Book Layout/Printing.  Gather information for program; type up into booklet template;
print copies for performance.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
9.   Program Book Printing.  Print copies for performance.
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
10.   Boutique.  Help gather and/or make items to sell at the boutique open during the performance.
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
11.   Fundraisers.  Lead or Co-Lead efforts for fundraisers- new or existing ones.. For example
the Innisbrook Fundraiser, CBA/CCB Parties, etc..
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
12.   Donations.   Help gather major donations –monetary or performance items for performances
and/or Fundraisers.
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
13.   Bake Sale.   Provide items to sell at the bake sale during the performance (also of interest at
the studio throughout the year)
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
During the Performance
1.  Set Up.  Unload truck, unpack costumes, unpack props, set up props.  Must be done prior to
dress rehearsal.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
2.  Young Performer Back-Stage Helper.  Help younger performers to find their costumes, get
dressed, line up for their performance time, hang costume back after performance.  Must be able
to help in this capacity at both the dress rehearsal and the performance.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
3.  Back Stage Helper.  Help with costume changes between performances for students who
require quick-changes. Must be able to help in this capacity at both the dress rehearsal and the
performance
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
4.   Door Ticket Sales.  Help sell tickets at the Door the day of the performance must be there at
least 1 ½  hour before the performance begins,
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
5.  Usher.  Provide programs to people as they come into the theater and help them to find a seat.
 Note, all seats are general admission.  Ensure no one brings food or drink into the theater.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
6.  Boutique Sales.  Sell dance keepsake items and flowers at intermission and after show.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
7.  Bake-Sale.  Organize baked good contributions.  Sell baked goods and drinks after the show.  
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
8.  Usher.   Help people to their seats and remind no food/drink/cameras etc….must be willing to be
“smiles-nice but tough.”  Must be at the performance at least 1 hour before the performance begins.
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
9.  Videographer.   From the Audience, we need these for CBA records and perhaps to sell at a
very low price.
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
10.  Photographer.   On Stage and/or Backstage photographs on the day of the performance.  We
need these for CBA record and perhaps to sell – When Mr. Bullivant from Bullivant Galleries cannot
attend.
Nutcracker for Children (Dec 08)
Spring Performance (Jun 09)
After the Performance
1.  Post-Show Break Down and Pack Up.  Pack costumes, pack props, load truck.
Nutcracker for Children (Dec 08):
Spring Recital (Jun 09):
Note, if you are unable to volunteer your time and would prefer
to make a monetary donation instead, please click here
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Comments or Questions
Contact US
More information, including rehearsal schedules and costume fees will be provided closer to each
performance. At that time, we will request that you provide a check payable to Caston’s Ballet Academie for
$50 – when you complete your volunteer task(s) that check will be returned to you.  If you are unable to
complete your volunteer task(s), we ask that you find a substitute.  In the event no substitute is provided,
your check will be cashed.